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How to Set Up Auto Reply Messages in Gmail

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In this article, I will explain how to set up automatic replies in Gmail. The feature works by setting up a filter so that when certain conditions are met (such as when a specific person emails you), a message of your choosing is automatically sent back to that address.

Enable Templates for Automatic Email Replies in Gmail

To have Gmail automatically reply to emails using a template based on a set of criteria, you first have to enable templates in Gmail. Here’s how:

  1. First of all, log in to your Gmail account from your desktop web browser.
  2. Now click on the Settings Gear (⚙️), icon at the top right corner of the Gmail screen to open the Settings menu.

    How to Set Up Auto Reply Messages in Gmail

  3. Select See all settings near the top of the drop-down menu.

    How to Set Up Auto Reply Messages in Gmail

  4. Now on the Settings page, click on the Advanced.

    How to Set Up Auto Reply Messages in Gmail

  5. In the Templates section, select Enable.

    How to Set Up Auto Reply Messages in Gmail

  6. Scroll to the bottom of the screen and select Save Changes.

    How to Set Up Auto Reply Messages in Gmail

Make a Template for Automatic Email Replies in Gmail

Now that you’ve enabled Templates, set up a template to use as your automatic reply.

  1. Select Compose in Gmail and compose the template you want to use for automatic replies. You can include a signature, but you don’t need to fill in the Subject or To fields.

    How to Set Up Auto Reply Messages in Gmail

  2. Select the More options icon (the three dots) at the bottom of the email.

    How to Set Up Auto Reply Messages in Gmail

  3. Select Templates from the options menu.

    How to Set Up Auto Reply Messages in Gmail

  4. Select Save draft as a template and then Save as a new template in the next two pop-up menus.

    How to Set Up Auto Reply Messages in Gmail

  5. Give the template a name and select Save.

    How to Set Up Auto Reply Messages in Gmail

Set Up Automatic Reply Filter in Gmail

To apply the template you just made, you create a filter in Gmail that specifies the conditions under which you want your template to be sent automatically.

  1. Select the search options arrow in the search box at the top of the Gmail screen.

    How to Set Up Auto Reply Messages in Gmail

  2. Define the criteria for the automatic reply filter. It can be a name, subject, or any of the other fields in the form. Then, select Create filter.

    How to Set Up Auto Reply Messages in Gmail

  3. Place a checkmark in front of Send template.

    How to Set Up Auto Reply Messages in Gmail

  4. Select the drop-down menu next to Send Template and choose the name you gave to your template for automatic replies. If you’ve only made one template, there is only one option.

    How to Set Up Auto Reply Messages in Gmail

  5. Select Create Filter.

    How to Set Up Auto Reply Messages in Gmail

  6. Go to Gmail’s Settings > Filters and Blocked Addresses where the new filter is stored. Check it to apply it automatically to any incoming email that matches your criteria, then select Save Changes.

    How to Set Up Auto Reply Messages in Gmail

That’s all on How to Set Up Auto Reply Messages in Gmail. Now, if an email matches the criteria you have set, the auto-reply message will be forwarded.

Are you still confused about the whole process? Leave a comment below and we will reply to you immediately.

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